In case of an unspent balance or excess amount, what are the documents needed to transfer the said fund from the Trust fund to the General fund?

The following documents are required to transfer the said fund from the Trust Fund to the General Fund in the event of an unspent balance or excess amount:

  1. Report of Receipt, Disbursement and Fund Balance certified by Accountant
  2. Contract, which may be a MOA, Trust Agreement or Memorandum of Understanding governing the utilization of funds and disposition of any balance thereof after completion of the purpose of the funds transferred
  3. Letter of IA to Source Agency to transfer the unexpended balance to the General Fund duly approved by the Source Agency, if the disposition thereof has not been provided in the MOA, Trust Agreement or Memorandum of Understanding.

(Source: COA Circular 2012-001 dated June 14, 2012)

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