The following documentary requirements are needed in relation to the transfer of funds from the Source Agency:
- Copy of MOA/Trust Agreement
- Copy of Approved Program of Work (for infrastructure project)
- Approved Project Expenditures or Estimated Expenses indicating the project objective and expected output (for other projects)
- For GOCCs, Board Resolution ratifying the MOA in case of transfers not incorporated in the Corporate Operating Budget and/or beyond the signing authority of the Agency Head
- For local government units (LGUs), as clarified under COA Memorandum No. 2010-014 dated April 22, 2010, authorization by local Sanggunian for the Local Chief Executive to enter into contract in case of the following:
- In the case of a reenacted budget:
- For new contracts entered into by the local chief executive for contractual obligations included in the previous year’s annual and supplemental budget
- In the case of the regularly enacted budget:
- For projects described in generic terms, such as infrastructure projects, inter-municipal waterworks, drainage and sewerage, flood control, irrigation system projects, reclamation projects, or roads and bridges
- For purchase of goods and services which are neither specified nor encompassed within the regular personal services and maintenance operating expenses
- In the case of a reenacted budget:
- Certification by the Accountant that funds previously transferred to the Implementing Agency (IA) has been liquidated, post audited and accounted for in the books
- Copy of the OR issued by the IA to the Source Agency acknowledging receipt of funds transferred (for post-audit activities)